The purpose of this Association is to serve and
promote the best interest of Arabian horses in
Georgia, to promote interest in Arabian horse
breeding, to promote interest in Arabian horse
showing, to sponsor horse shows, various Arabian
horse projects and other programs, and to
improve the quality of Arabian horses. Further,
to work with the Arabian Horse Association in
such endeavors.
ARTICLE II
MEMBERSHIP AND MEMBERS
Section 1: Membership in the Georgia Arabian
Horse Association, Inc. shall be of the
following three classes: Family Memberships,
Individual Membership, and Junior Membership.
Section 2: Membership fees shall be paid
annually. A Family Membership shall include the
membership of the head of the family and all the
members of the family including but not limited
to wife or husband, and children, provided they
reside in the same household.
Section 3: In addition to the membership classes
stated in Section 1 hereof, there shall be the
category designated, as “Honorary Member” and an
individual shall be appointed to this class of
membership by a majority vote of the Board of
Directors.
Section 4: Annual dues for each class of
membership, at the time of the adoption of these
by-laws, shall be as follows: Family $25.00,
Individual $12.00, Junior $2.00, and may be
changed for any fiscal year upon vote of a
majority vote of the Board of Directors. (Note
2002 Membership fees: Life $100; Individual
$25.00; Junior $5.00)
Section 5: New members shall be admitted upon
approval of the Board of Directors upon an
application made on a form approved by the Board
of Directors.
Section 6: In all meetings of the membership
each membership shall have one vote, and in
addition to such single vote, a family
membership shall include the right to a second
vote to be exercised by a second adult member of
the group embraced within the family membership.
______________________________________________________________________________
CONSTITUTION AND BY-LAWS OF GEORGIA ARABIAN
HORSE ASSOCIATION
Revised October 2004
ARTICLE III
MEETINGS OF MEMBERS
Section 1: The annual meeting of the association
shall be held during the month of January at
such place and on such dates as the Board of
Directors may designate, provided however, the
meeting is preceded by at least thirty (30 days)
written notice to the membership of the date and
place of the meeting. The Board of Directors and
Officers, with the exception of the
Parliamentarian who shall be appointed by the
President shall be elected at the annual
meeting.
Section 2: A nominating committee, consisting of
the Board of Directors whose terms do not expire
at the end of the fiscal year, shall meet at
least forty-five (45) days prior to the date of
the annual meeting and appoint a slate of
individuals, comprising of the one-third (1/3)
of the Board of Directors to be elected, and
officers to be elected. Such slate shall be sent
to the general membership at the address of each
member as shown in the Secretary’s records,
together with appropriate form of proxy for each
voting member, with the notice of the annual
meeting at least thirty (30) days prior to such
meeting.
Section 3: The Directors and Officers elected at
such annual meeting shall take office February
1. Unless ratified by the Board of Directors at
its first meeting in the new fiscal year, all
actions of the Board of Directors and Officers
since the annual meeting shall be null and void.
Section 4: In addition to the annual meeting,
monthly meetings of the membership shall be
encouraged and shall be held at such place as to
facilitate the widest attendance by the
membership throughout the state, considering the
needs to facilitate the proposes of the
Association.
Section 5: Representation in person or by proxy
of fifteen (15%) of the membership list as
maintained by the Secretary of the Association
shall comprise a quorum at all meetings of the
members for the transaction of business, except
as otherwise provided by law.
Section 6: Regular notice of monthly meetings
shall be mailed to each member of record at his
address, as it appears upon the records of the
Association not less than three days prior to
the meeting. This notice shall be mailed by the
Secretary or by some other person designated by
the Secretary.
Section 7: Special meetings of the members may
be held at the call of the President or the
Secretary or by a majority of the members of the
Association. At least ten (10) days notice prior
to any special meeting shall be given in person
or by mail to all members entitled to vote at
such meeting by the person or persons calling
said meeting. Depositing said notice duly
stamped and addressed to a member at his address
as it appears on the Association’s record shall
be deemed a compliance with the requirement for
giving notice. Business transacted at all
special meetings shall be confined to the
objects stated in the call unless two-thirds
(2/3) of the members of the Association shall be
present at the meeting and approve the
transaction of other business.
______________________________________________________________________________
CONSTITUTION AND BY-LAWS OF GEORGIA ARABIAN
HORSE ASSOCIATION
Revised October 2004
Section 8: All meetings shall be governed by the
accepted rules of parliamentary procedure. A
disagreement as to the rules or the application
of the rules shall be resolved by the
Parliamentarian who shall be guided by “Roberts
Rules of Order”.
ARTICLE IV
BOARD OF DIRECTORS
Section 1: The Board of Directors shall consist
of at least six (6) and not more than nine (9)
persons, for terms of three (3) years. Such
terms shall be commenced so that one-third (1/3)
of such Directors shall be elected each year.
The Directors shall remain in office until their
successors have been elected and qualified.
Section 2: The Board of Directors shall meet
annually immediately after the annual meeting of
the membership, and at least quarterly
thereafter or more frequently if the business of
the Association requires such meetings.
Section 3: The Board of Directors shall have the
general management of the business of the
Association as their duty, and shall generally
act through the Officers for such management.
Section 4: The President of the Association
shall be an ex-officio member of the Board of
Directors, and shall preside at their
deliberation. At such meetings, the President
shall have no vote except to make or break a
tie.
Section 5: Any adult member of the Association
with the exception of the President may serve as
a member of the Board of Directors.
Section 6: Any vacancy in the office of any
Director, however occasioned, shall be filled at
the next meeting of the Board of Directors by a
majority vote of the remaining Board of
Directors. The Director filling this vacancy
shall continue in office until the next annual
meeting of the members, at which meeting the
membership will elect an individual to fulfill
the remaining term of the Director originally
causing the vacancy in office.
Section 7: Any Director failing to attend three
(3) consecutive meetings shall automatically be
removed from office and the vacancy thus created
shall be filled in accordance with the
provisions of Article IV, Section 6. The
Secretary of the Association shall notify such
removed Director of this action.
Section 8: A majority of the Directors in office
at any time shall constitute a quorum for the
transaction of business at any meeting. When a
quorum is present, the vote of a majority of the
Directors present shall be the act of the Board
of Directors.
______________________________________________________________________________
CONSTITUTION AND BY-LAWS OF GEORGIA ARABIAN
HORSE ASSOCIATION
Revised October 2004
ARTICLE V
OFFICERS
Section 1: The Officers of the Association shall
be a President, a 1st Vice President, a 2nd Vice
President, a Secretary, a Treasurer, a
Parliamentarian and such other Officers as the
Board of Directors may deem advisable.
Section 2: The Officers of the Association, with
the exception of the Parliamentarian who shall
be appointed by the President, shall be elected
by the members at the annual meeting of members,
and shall hold office until their successors
have been elected and qualified; provided
however, that if the Board of Directors shall
decide to name an office in accordance with its
privilege under Section 1 hereof, the Board of
Directors may provide when and for what term he
shall be elected. In the even of any vacancy
occurring during the period for which any
officer has been elected, then the Board of
Directors may fill such vacancy at any regular
meeting or any special meeting called for that
purpose.
Section 3: Any Officer elected or appointed by
the Board may be removed at any time by the
affirmative vote of a majority of the Board of
Directors.
Section 4: All Officers shall be members of the
Association.
Section 5: All Officers shall work without
salary.
Section 6: The President shall be the chief
executive officer of the Association. He shall
preside at all meetings of the members and
meetings of the Board of Directors, shall have
general and active management of the business of
the Association and shall see that all orders
and resolutions of the Board of Directors are
carried into effect. He shall call meetings of
the Board of Directors, as he deems advisable.
The President shall designate committees and
appoint chairmen and members to such committees,
as he deems appropriate to facilitate purposes
of the Association. The terms of such committees
shall coincide with the term of the President
unless the Board of Directors designates
otherwise.
Section 7: The 1st Vice President shall assist
the President in the discharge of his duties and
shall preside in the absence of the President.
The 1st Vice President shall become President
upon the resignation or removal of the
President. In general, the primary function of
the 1st Vice President shall be in training to
succeed the President the following year,
however such succession shall not be automatic.
Section 8: The 2nd Vice President shall assist
the President in the discharge of his duties and
act as president in the absence of the President
and 1st Vice President.
______________________________________________________________________________
CONSTITUTION AND BY-LAWS OF GEORGIA ARABIAN
HORSE ASSOCIATION
Revised October 2004
Section 9: The Secretary shall keep the minutes
of the proceedings of the meetings of the
members and of the Board of Directors, shall
have custody of and attest the seal of the
Association and maintain a list of the
membership of the Association, including the
designation of the class of such membership and
address of each member.
Section 10: The Treasurer shall be responsible
for the maintenance of proper financial books
and records of the Association and the
preparation and filing of all reports required
by any governmental authority. At the annual
meeting of each year and at other such times
requested by the Board of Directors, the
Treasurer shall provide a complete and detailed
report covering all receipts of monies by the
Association and all disbursements of monies
belonging to the Association.
Section 11: The Parliamentarian shall be
responsible for the maintenance of order at all
meetings of the general membership and shall use
“Roberts Rules of Order” as a guide in carrying
out such responsibility. In any question as to
matter in which a meeting shall be conduced or
the appropriateness of items to be considered at
such meetings, the decision of the
Parliamentarian shall be final; subject only to
directions otherwise from the Board of Directors
upon resolution at a meeting subsequent to such
meeting of the general membership.
ARTICLE VI
DELEGATES
Section 1: The delegates to the Arabian Horse
Association shall be appointed by the President
subject to the approval of the Board of
Directors, or in such manner in accordance with
Arabian Horse Association by-laws as they from
time to time prescribe.
ARTICLE VII
FISCAL YEAR
Section 1:
The fiscal year of the Association shall end on
January 31 of each year.
ARTICLE VIII
SEAL
Section 1: The Seal of the Association shall be
the name of the Association written in a
circular manner within the perimeter of the word
“Association Seal”.
______________________________________________________________________________
CONSTITUTION AND BY-LAWS OF GEORGIA ARABIAN
HORSE ASSOCIATION
Revised October 2004
ARTICLE IX
PROPERTY RIGHTS
Section 1: No individual member shall have any
right title or interest in any of the property
or assets including any earnings or investment
income of this Association, nor shall any of
such property or assets be distributed to any
member on the dissolution or winding up thereof.
ARTICLE X
LIABILITY OF MEMBERS
Section 1: No individual member shall be
personally liable for any of the Association’s
debts, liabilities or obligations nor shall any
member be subject to any assessment.
ARTICLE XI
GIFTS AND CONTRIBUTIONS
Section 1: The Board of Directors may accept on
behalf of the Association any contribution,
gift, bequest, or devise of any property
whatsoever, for the general and special
charitable purposes of the Association.
ARTICLE XII
DEPOSITS
Section 1: All funds of the Association shall be
deposited from time to time to the credit of the
Association in such banks, trust companies or
other depositories as the Board of Directors may
select.
ARTICLE XIII
CHECKS, DRAFTS, ORDERS FOR PAYMENT
Section 1: All checks, drafts or orders for the
payment of money, notes or other evidence of
indebtedness issued in the name of the
Association shall be signed by such Officer or
Officers, agent or agents of the Association and
in such manner as the Board of Directors shall
from time to time by resolution determine. In
the absence of such determination such
instruments shall be signed by the President and
countersigned by the Treasurer of the
Association.
______________________________________________________________________________
CONSTITUTION AND BY-LAWS OF GEORGIA ARABIAN
HORSE ASSOCIATION
Revised October 2004
ARTICLE XIV
AMENDMENTS
Section 1: The by-laws may be amended by a
two-thirds (2/3) vote of the Board of Directors
present in person at any meeting provided notice
in writing of such amends has been given two (2)
weeks prior to the meeting.
